fbpx
coworking space office pods phone booths
6 Reasons Office Pods are Crucial for Coworking Spaces

While coworking spaces helped usher in the employee-centric workplace concept and modernized how people decide to be productive, many spaces still struggle with the noise that comes with an open office design and neglect to offer the office agility that members expect.

There are over 17,000 coworking spaces globally and that number will only grow as work culture inevitably becomes more flexible and virtual. In order to remain competitive, it’s extremely important to include activities-based zones that allow members to escape office noise and give them options on how to be productive.

How do you do that without the headache of completely redesigning the entire workspace with permanent construction? Office pods to the rescue!

Office Pods Avoid the Headache of Office Design & Construction

Avoid costly and time-consuming one-time expenses on permanent office construction. Instead, investing in phone booths and meeting pods is a quick and easy way to add work zones to your space, and they’re usually less expensive than permanent office construction. Office pods can also be used as partitions that turn one large space into two activities-based zones with an office pod in the middle instead of a wall.

Office Pods are Modular & Flexible

Office pods are modular, so they can be moved around the space and taken with you as your business grows. Compared to the of addition of a permanent conference room that not only makes the space look smaller by adding large walls, but there’s also a chance it may not be used a much as you think or how you’d like it to be used, especially if it’s being built away from the main area. It’s important to place office pods near the main gathering areas so members can see if they’re in use, and so they can jump in at a moment’s notice.

Office Pods Foster Collaboration, Networking & Coworking Space Etiquette

One of the most important benefits of coworking spaces is the potential for networking and collaboration, both of which create conversations – also known as office noise. When that creative spark happens, it would be great if that brainstorming team could hop into a soundproof office pod to let their ideas flow freely without being distracted or worrying about disturbing others.

Office Pods Reduce Noise & Increase Privacy

Privacy, both visual and audial, are the top concerns for coworking space members. With the open floor plan being the design of choice, coworking spaces need a solution that encourages both collaboration and privacy while maintaining the productivity that the open office design offers. Soundproof phone booths and meeting pods are the answer to open office noise, privacy and heads-down productivity.

Office Pods Attract & Retain Customers

As we all know, the design of the physical environment we inhabit dramatically affects our psychology, and specifically for coworking spaces, amenities can make or break the businesses. Office pods change the entire atmosphere of the coworking space by retaining the open office feel and allowing natural light to flow throughout the office. They let the potential members know that the space offers a range of work environments that cater to a variety of work styles, which is the foundation of an agile work environment.

Office Pods are Advertisements for Coworking Space Rentals

A lot of coworking spaces are rented as event spaces, and there’s nothing like an office pod to create a buzz and attract attention. Not only are they cosmetic, but they’re functional as well because they allow eventgoers to hop in a phone booth to take a quiet call rather than run outside. Potential customers will say, “Let’s rent that space with the office pods.”

BrighterBooth is the Best Choice for Coworking Spaces

BrighterBooth offers higher quality pods at better prices. We use materials like welded steel and sheet metal frame with a fiberglass core, thick tempered glass, and fabric wrapped acoustic panels. Because of the high-quality materials, we have to professionally freight truck ship and white glove install heavy prefabricated panels that bolt together. Our pods will virtually last forever. Contact us today to receive a quote.

...

Read More
office pod placement workplace strategy
Workplace Strategy Guide: Agile Office Pod Placement & Quantity

Our goal is for companies to get the most productivity per square foot possible by providing their employees the spaces they need to thrive and be happy.

While office pods solve noise problems of standard open offices, they also align with the future of employee-centric office design. Agile workplaces or activities-based working will soon be the norm, where employees have more flexibility with where and how to work depending on the task at hand, and where performance is judged based on results rather than time. When placed strategically, office pods increase agility, improve efficiency and communication, strengthens company culture, and reduces stress and employee turnover.

This will sound like a sales pitch, but we’ve never had a client say, “We purchased too many pods.” Our clients always reach back out saying they need more pods because they are always in use. So much so that they had to post a sign on the pods stating a 30-minute time limit.

So how do you make a more informed decision on how many pods you need, what kind of pods, and where to place them? We have your back.

How Many Office Pods Do I Need?

The general guideline is one pod per 5-15 people depending on the work environment. For example, if you’re designing a sales room where most employees are mostly on the phone, you’ll need at least 2 phone booths per 5-15 people. If your workflow is more collaborative in nature, you’ll need more meeting pods than phone booths.

Let’s say you have a staff of 60 and an office space with 3 phone booths and 3 meeting pods, each with a 30-minute time limit. Worst case scenario, one person will occupy each for 30 minutes. That means the pods’ turnover rate is only 6 out of your 60 employees every 30 minutes.

A good rule of thumb is the more noise your workplace has, the more pods you need.

What Kind of Office Pods Do I Need?

Put your employees before your floor plan. The very nature of office pods is employee-centric, so it’s important to note employee personalities, their natural workflow, and the type of work being done in order to support their productivity. Every business has their unique employee workflow, so different combinations of office pods work for different companies.

If your employee tasks are mostly phone or solo based, you’ll need more phone booths than meeting pods. If your workplace is more collaborative in nature, you’ll need more meeting pods than phone booths.

To get a better understanding of your employee workflow, answer these questions:

  • Which employees, teams or areas need collaboration vs. concentration?
  • Where is the noise?
  • Where does most of the work take place?
  • Where do most people gather for work vs. informal chatter?
  • Are there areas that are underused or not used at all?

Where Should I Place My Office Pods?

A good rule of thumb is to place pods close to users because, after all, office pods are meant to be used frequently.

Agile workplaces and activities-based working is designed around a variety of zones: focus, collaboration, common areas, play, recharge, etc. Office pods can be used to enhance or help create these zones.

office pod placement workplace strategy
Take private phone calls without disturbing others.

Match your findings from the questions above with the below guidelines to ensure agile office pod placement:

  • Noisy areas: Add several Phone Booths in the middle of activity areas near employees so they can see if they’re available, they don’t feel isolated away from colleagues, can answer phone calls quickly, and have less difficulty carrying supplies. Add a Meeting Pod or two for spontaneous meetings or longer solo sessions.
  • Walkways: A great place for pods is along areas where people naturally flow like hallways, corridors or between zones.
  • Focus work and solo concentration: Phone Booths for short work sessions or phone calls. Meeting Pods for longer periods of time.
  • Collaboration and meeting areas: Meeting Pods and Conference Pods.
  • Too much open space: Use a variety office pods to divide the floor plan into smaller activity zones.
  • Unused space: Meeting Pods or Conference Pods to hold formal meetings away from the hustle and bustle.
  • Common and play areas: Phone booths would be best since people won’t be meeting in these areas and can use the phone booths for a quick call without running back to the desk.

What Should I Do After Adding Pods to the Workplace?

Most of our clients, especially coworking spaces, like to hold a small opening ceremony for the pods to announce the addition, show features and discuss guidelines. Encourage employees to use the pods as new ways of working, but with office pods, this naturally happens very quickly.

Observe how the pods are used in case people are in them too long. After a few weeks, gather feedback on how employees feel about them. After a few months, see the effects on your business regarding productivity, quality of work, employee satisfaction and turnover, and any other metrics your company finds valuable.

Are Office Pods Compliant with Fire Code?

We have been informed by multiple fire safety agencies that office pods are considered modular office furniture, so they fall under the general guidelines below:

  • Cannot obstruct an entrance or exit.
  • Cannot impede visual or audio alarms in the event of an emergency.
  • Cannot be installed within 18” of a sprinkler head.
  • Cannot block any equipment like fire alarms, fire extinguishers, defibrillators, etc.
  • Cannot require special knowledge to open the door.
  • The pod door cannot be obstructed.
...

Read More
privacy pod office phone booth
Are Open Office Plans Better?

With the rise of shared office spaces, open office plans are receiving more attention lately. But the verdict is still out whether open office plans work. Like most things in life, and at work, it boils down to what do you want to achieve from the desired action.

In this article, we discuss the merits of an open office plan, which you can use to help decide on how appropriate is it for your workplace.

Collaboration

As the lines of organizing job functions and activities change at the workplace, largely due to technological innovation, the way people work changes too. Collaboration across functions, expertise and experience is imperative and has become norm. An open office plan helps different departments interact more often, faster and more often.

Flexibility

A collaborative work culture sometimes requires impromptu workspaces to be created in short notice. In days of old, it was often called the War Room. Today, it is placing several desks and chairs together at a specific place. This can be done easily with an open office plan.

Working Relationships

Collaboration knows no hierarchy, and it's best when people work together on the task at hand. Placing senior staff in rooms or private cubicles denotes boundaries by seniority or rank. They are barriers to open and effective working relationships, and creates a culture based on hierarchy. An open office plan prevents these visual and mental barriers, strengthens corporate culture

Communication

In today's workplace, a life-work balance is becoming the norm compared to a work-life balance where their entire lives are dedicated to their employer. When employees know each other as people first, colleagues next, it can improve communication, verbal and non-verbal. People behave differently in a social versus a work context, and the latter is a better reflection of the person. Hence, when we understand someone in the social context, it might be easier to know what motivates the person at work.

Privacy & Focus

While collaboration, flexibility and communication are improved with open offices plans, privacy and office noise become issues. The best way to solve this is by adding office phone booths and meeting pods to the office design. By doing this, you keep the open office aesthetics while giving employees quiet spaces to escape office noise and be productive at their discretion. This also creates a more agile workplace, which studies show increases productivity, employee morale, and profits.

Office Design Cost

Open office plans are popular mainly because of how inexpensive it is. Technically, all you have to do is throw a few tables and chairs in an office, and boom, open office. This will not work for the privacy and focus reasons stated above. It's important to give employees options other than their personal desk for over 8 hours a day under florescent lights.

Open, Closed, Agile

While it may seem like the open office plan is a no-brainer, there is no one-size fits all solution. In deciding on an office design plan, consider your company's organizational goals first. Usually an employee-centric approach that combines elements of both open and closed office plans based on your company goals will get the best results. Avoid the extremes of closed and open office design, and keep agility, the employee journey, and corporate culture in mind.

...

Read More