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Brighter Blog

Privacy & Natural Light in the Workplace
coworking space office pods phone booths
6 Reasons Office Pods are Crucial for Coworking Spaces

While coworking spaces helped usher in the employee-centric workplace concept and modernized how people decide to be productive, many spaces still struggle with the noise that comes with an open office design and neglect to offer the office agility that members expect.

There are over 17,000 coworking spaces globally and that number will only grow as work culture inevitably becomes more flexible and virtual. In order to remain competitive, it’s extremely important to include activities-based zones that allow members to escape office noise and give them options on how to be productive.

How do you do that without the headache of completely redesigning the entire workspace with permanent construction? Office pods to the rescue!

Office Pods Avoid the Headache of Office Design & Construction

Avoid costly and time-consuming one-time expenses on permanent office construction. Instead, investing in phone booths and meeting pods is a quick and easy way to add work zones to your space, and they’re usually less expensive than permanent office construction. Office pods can also be used as partitions that turn one large space into two activities-based zones with an office pod in the middle instead of a wall.

Office Pods are Modular & Flexible

Office pods are modular, so they can be moved around the space and taken with you as your business grows. Compared to the of addition of a permanent conference room that not only makes the space look smaller by adding large walls, but there’s also a chance it may not be used a much as you think or how you’d like it to be used, especially if it’s being built away from the main area. It’s important to place office pods near the main gathering areas so members can see if they’re in use, and so they can jump in at a moment’s notice.

Office Pods Foster Collaboration, Networking & Coworking Space Etiquette

One of the most important benefits of coworking spaces is the potential for networking and collaboration, both of which create conversations – also known as office noise. When that creative spark happens, it would be great if that brainstorming team could hop into a soundproof office pod to let their ideas flow freely without being distracted or worrying about disturbing others.

Office Pods Reduce Noise & Increase Privacy

Privacy, both visual and audial, are the top concerns for coworking space members. With the open floor plan being the design of choice, coworking spaces need a solution that encourages both collaboration and privacy while maintaining the productivity that the open office design offers. Soundproof phone booths and meeting pods are the answer to open office noise, privacy and heads-down productivity.

Office Pods Attract & Retain Customers

As we all know, the design of the physical environment we inhabit dramatically affects our psychology, and specifically for coworking spaces, amenities can make or break the businesses. Office pods change the entire atmosphere of the coworking space by retaining the open office feel and allowing natural light to flow throughout the office. They let the potential members know that the space offers a range of work environments that cater to a variety of work styles, which is the foundation of an agile work environment.

Office Pods are Advertisements for Coworking Space Rentals

A lot of coworking spaces are rented as event spaces, and there’s nothing like an office pod to create a buzz and attract attention. Not only are they cosmetic, but they’re functional as well because they allow eventgoers to hop in a phone booth to take a quiet call rather than run outside. Potential customers will say, “Let’s rent that space with the office pods.”

BrighterBooth is the Best Choice for Coworking Spaces

BrighterBooth offers higher quality pods at better prices. We use materials like welded steel and sheet metal frame with a fiberglass core, thick tempered glass, and fabric wrapped acoustic panels. Because of the high-quality materials, we have to professionally freight truck ship and white glove install heavy prefabricated panels that bolt together. Our pods will virtually last forever. Contact us today to receive a quote.

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Workplace Strategy Guide: Agile Office Pod Placement & Quantity

Our goal is for companies to get the most productivity per square foot possible by providing their employees the spaces they need to thrive and be happy.

While office pods solve noise problems of standard open offices, they also align with the future of employee-centric office design. Agile workplaces or activities-based working will soon be the norm, where employees have more flexibility with where and how to work depending on the task at hand, and where performance is judged based on results rather than time. When placed strategically, office pods increase agility, improve efficiency and communication, strengthens company culture, and reduces stress and employee turnover.

This will sound like a sales pitch, but we’ve never had a client say, “We purchased too many pods.” Our clients always reach back out saying they need more pods because they are always in use. So much so that they had to post a sign on the pods stating a 30-minute time limit.

So how do you make a more informed decision on how many pods you need, what kind of pods, and where to place them? We have your back.

How Many Office Pods Do I Need?

The general guideline is one pod per 5-15 people depending on the work environment. For example, if you’re designing a sales room where most employees are mostly on the phone, you’ll need at least 2 phone booths per 5-15 people. If your workflow is more collaborative in nature, you’ll need more meeting pods than phone booths.

Let’s say you have a staff of 60 and an office space with 3 phone booths and 3 meeting pods, each with a 30-minute time limit. Worst case scenario, one person will occupy each for 30 minutes. That means the pods’ turnover rate is only 6 out of your 60 employees every 30 minutes.

A good rule of thumb is the more noise your workplace has, the more pods you need.

What Kind of Office Pods Do I Need?

Put your employees before your floor plan. The very nature of office pods is employee-centric, so it’s important to note employee personalities, their natural workflow, and the type of work being done in order to support their productivity. Every business has their unique employee workflow, so different combinations of office pods work for different companies.

If your employee tasks are mostly phone or solo based, you’ll need more phone booths than meeting pods. If your workplace is more collaborative in nature, you’ll need more meeting pods than phone booths.

To get a better understanding of your employee workflow, answer these questions:

  • Which employees, teams or areas need collaboration vs. concentration?
  • Where is the noise?
  • Where does most of the work take place?
  • Where do most people gather for work vs. informal chatter?
  • Are there areas that are underused or not used at all?

Where Should I Place My Office Pods?

A good rule of thumb is to place pods close to users because, after all, office pods are meant to be used frequently.

Agile workplaces and activities-based working is designed around a variety of zones: focus, collaboration, common areas, play, recharge, etc. Office pods can be used to enhance or help create these zones.

office pod placement workplace strategy
Take private phone calls without disturbing others.

Match your findings from the questions above with the below guidelines to ensure agile office pod placement:

  • Noisy areas: Add several Phone Booths in the middle of activity areas near employees so they can see if they’re available, they don’t feel isolated away from colleagues, can answer phone calls quickly, and have less difficulty carrying supplies. Add a Meeting Pod or two for spontaneous meetings or longer solo sessions.
  • Walkways: A great place for pods is along areas where people naturally flow like hallways, corridors or between zones.
  • Focus work and solo concentration: Phone Booths for short work sessions or phone calls. Meeting Pods for longer periods of time.
  • Collaboration and meeting areas: Meeting Pods and Conference Pods.
  • Too much open space: Use a variety office pods to divide the floor plan into smaller activity zones.
  • Unused space: Meeting Pods or Conference Pods to hold formal meetings away from the hustle and bustle.
  • Common and play areas: Phone booths would be best since people won’t be meeting in these areas and can use the phone booths for a quick call without running back to the desk.

What Should I Do After Adding Pods to the Workplace?

Most of our clients, especially coworking spaces, like to hold a small opening ceremony for the pods to announce the addition, show features and discuss guidelines. Encourage employees to use the pods as new ways of working, but with office pods, this naturally happens very quickly.

Observe how the pods are used in case people are in them too long. After a few weeks, gather feedback on how employees feel about them. After a few months, see the effects on your business regarding productivity, quality of work, employee satisfaction and turnover, and any other metrics your company finds valuable.

Are Office Pods Compliant with Fire Code?

We have been informed by multiple fire safety agencies that office pods are considered modular office furniture, so they fall under the general guidelines below:

  • Cannot obstruct an entrance or exit.
  • Cannot impede visual or audio alarms in the event of an emergency.
  • Cannot be installed within 18” of a sprinkler head.
  • Cannot block any equipment like fire alarms, fire extinguishers, defibrillators, etc.
  • Cannot require special knowledge to open the door.
  • The pod door cannot be obstructed.
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soundproof office meeting pod acoustic booth
The Best Office Meeting Pods of 2020

Confidential meeting booths and privacy pods have become a staple in open office design, and rightfully so. The open office design is used by most offices because it costs less to design and build, and it promotes collaboration, but it also increases noise and distraction.

Constructing a permanent, structural room is a risk because it:

  • Defeats the purpose of an open office by creating walls and barriers
  • Won’t be soundproof or effectively acoustic
  • Usually costs more than an office pod
  • Requires regulation compliance and inspection
  • May not be used or liked by employees
  • Can’t be taken with you to a new location
  • Is a huge headache to manage all the moving parts
  • Requires closing part of the office and relocating employees

Instead, companies are making their lives easier by simply investing in modular soundproof meeting pods where the only decisions they have to make are the color and where they want the pod placed.

7 Reasons Why Your Office Needs a Meeting Pod

Soundproof meeting pods offer a variety of benefits for a relatively small investment that goes with you as your company grows. This long-term investment offers long-term benefits:

  1. Increases privacy, focus and productivity.
  2. Improves privacy by keeping phone calls and meetings confidential.
  3. Promotes an agile workplace and activity-based working.
  4. Avoids strict construction regulation as office pods are considered modular office furniture.
  5. Strengthens company culture and morale.
  6. Reduces turnover and attracts top talent.
  7. Enhances professionalism with clients as background noise is unprofessional.

High Quality Meeting Pods: Do Your Research

Like with any other purchase, it’s important to do your research. If you want to know the quality of a company's office pods, look at the materials they use and the method of delivery and installation. High quality materials mean a high quality product. The method of delivery and installation gives insight into the pod’s construction and design.

BrighterBooth's office pods are designed with high quality materials like:

  • Welded steel frame and sheet metal walls
  • Thick shatterproof glass
  • Fiberglass core inside the walls and ceiling
  • Dense fiberglass interior acoustic panels
  • Airtight latching door and handle
  • Carpeted floor and ceiling

BrighterBooth offers turnkey delivery and installation by professionally freight truck ships the crated pods to a verified, local installation company. Then an installation team delivers prefabricated steel panels that bolt together onsite. BrighterBooths virtually last forever and are extremely low maintenance.

Other office pod companies may use the Ikea method of flat box shipping directly to you where you build it with an allen wrench. They use cheaper and lighter materials that are accepted by standard mail services, and can be built by the average office employee.

BrighterBooth Features

All BrighterBooths contain amenities your employees need to be happy, safe and productive:

  • Occupancy motion sensor
  • Soft LED lighting
  • Quiet ventilation system
  • Comfortable modular furniture
  • Power outlets
  • USB ports
  • Ethernet ports
  • Surge protected
  • Fire code compliant
  • Eco-friendly

The Benefits of BrighterBooth

BrighterBooth is a leading a soundproof office pod manufacturer including their flagship privacy pods: Phone Booth, Meeting Pod and Conference Pod. BrighterBooth has gained a reputation for providing the highest quality customer service and office privacy pods. BrighterBooth remains a forward thinking company by adding new products like the Breastfeeding Pod.

BrighterBooth Phone Booth

This office phone booth has enough room for two people, but was specifically designed for one person to make private phone calls without disturbing the office or work alone in silence with a stool and desk.

BrighterBooth Meeting Pod

This two-person meeting pod seats two people comfortably, but up to four depending on body size. It’s great for a quick one-on-one meeting or interview, working alone in silence or making a private phone or video call. It comes with comfortable lounges and a height adjustable table.

BrighterBooth Conference Pod

This four-person conference pod is the same design as the meeting pod, just deeper to seat four people comfortably.

BrighterBooth Breastfeeding Pod

The breastfeeding pod is an all-inclusive, freestanding lactation room that gives nursing mothers a private and comfortable space to breastfeed or pump at work or in public spaces.It contains dimmable lights, a quiet ventilation system, comfortable seating, a footrest, a table, a waste bin, power outlets, USB ports, and extra space for baby gear. Read our article on how Breastfeeding Pods Support Working Mothers.

Brighter offices foster brighter ideas. Contact BrighterBooth today for a brighter solution for your workplace, employees and budget.

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